About PREP PDF REmediation Platform
Main Description
PREP (PDF REmediation Platform) is an AI-enabled, Cloud-based PDF and document remediation platform that helps users create accessible PDF documents by identifying accessibility issues and assisting with remediation. While PREP significantly streamlines the remediation process, all documents must be manually reviewed and validated before publication to ensure quality assurance and that they meet accessibility requirements.
Features include:
- PREP Documents Library
- Search for documents by name or assigned tags
- PREP Collaboration
- Assign pages to others
- Monitor their progress
- Receive notifications
- PREP Report
- Gain insights into departments and teams
- Track progress
- Organize training sessions
- Customize the dashboard with relevant data points
- Alt Text for Formulas
- Generates Alt Text for STEM content
- Export to Multiple Formats
- Export to various formats – PDF, HTML, Word, and ePub
- Screen Reader Side-by-Side Document Preview
- Edit screen reader output through the user interface
- Different text colors enable you to differentiate between the actual text and the alt text for easy editing
- PREP Table of Contents Remediation
- AI identifies Table of Contents and auto-tags it by item page numbers
Purpose
PREP is designed with a simple three-step process to make PDF and document remediation scalable, affordable, and faster.
- Secure PDF upload – PREP automatically tags a document in seconds
- Review and modify tags with 1-2 clicks
- Test the document against the built-in checker to ensure compliance with PDF/UA and WCAG 2.2 Standards
- Export a compliance report
- Automated Alt (Alternative )Text for Images
- Screen-Reader Output
For more information, visit Continual Engine.
Access
Limited Licenses Available
To obtain a license, you must submit a departmental Accessibility Compliance Plan (ACP) and attend the required training.
Form: Accessibility Compliance Plan (ACP)
Training & Resources
To help prepare users for the PREP license rollout, vendor-led live training sessions will be provided throughout August. These sessions will introduce key PREP features and demonstrate how the platform can support accessibility compliance efforts. Come prepared with your questions, as these sessions will be recorded.
Learn how to use PREP during Digital Accessibility Office Hours:
- August 17, 9 a.m. - 10 a.m.
Session 1: PREP Fundamentals & Core Document Accessibility
- Introduction to PREP and its key capabilities
- Accessibility fundamentals and common document issues
- Headings, reading order, lists, and document structure
- Images, hyperlinks, tables, and other essential remediation techniques
August 24, 9 a.m. - 10 a.m.- UPDATE: Rescheduled to Monday, August 31 | 9:00–10:00 AM
Session 2: Advanced Document Remediation
- Forms and fillable PDFs
- Footnotes, templates, and scanned document remediation (OCR - Optical Character Recognition)
- Advanced remediation workflows and best practices
- Tips for improving remediation efficiency
August 31, 9 a.m. - 10 a.m.- UPDATE: Rescheduled to September 14 | 9:00–10:00 AM
- NOTE: Due to the Labor Day holiday on September 7, Session 3 will be held on September 14.
Session 3: End-to-End Workflow & Best Practices
- Complete remediation workflow demonstration using sample documents
- Review common remediation challenges and recommended approaches
- Live Q&A and discussion of participant-specific scenarios
- Best practices for creating accessible documents efficiently