Roles and Permissions

Instructor

Uses: The instructor role is typically assigned to the instructor of record of the course.

• Announcements – full access
• Assignments and Grading – full access
• Attendance – full access
• Calendar – full access
• Checklists – full access
• Classlist – view enrollments
• Content – full access
• Grades – full access
• Discussions – full access
• Grades and Grading – full access
• Groups and Group enrollments – full access
• Homepages and Widgets – full access
• Import/Export/Copy components to and from org units
• Quizzes – full access
• Role Switch – Student, Tutor, Grader, and Guest/Read Only
• Course Access – access inactive, past, and future courses

• Cannot enroll users
• Cannot un-enroll users in a course

Facilitator/TA

Uses: The Facilitator/TA role is typically assigned to users who need instructor-level permissions but are not formal instructors. Professional Development courses might use the Facilitator/TA role.

• Announcements – full access
• Assignments and Assignment grading – full access
• Attendance – full access
• Awards – create, issue, revoke
• Calendar – full access
• Checklists – full access
• Classlist – view enrollments
• Content – full access
• Grades – full access
• Discussions – full access
• Grades and Grading – full access
• Groups and Group enrollments – full access
• Homepages and Widgets – full access
• Import/Export/Copy Components to and from org units
• Quizzes – full access
• Role switch – Student, Guest/Read Only, Tutor and Grader
• Course Access – access inactive, past, and future courses

• Cannot enroll users
• Cannot un-enroll users in a course

Tutor

Uses: The tutor role is typically assigned to tutors who assist students in their academic progress.

• Announcements – read-only access
• Assignments – read-only access
• Attendance – read-only access
• Calendar – read-only access
• Checklist – read-only access
• Class Progress – read-only access
• Classlist – read-only access, able to email the classlist
• Content – view content but not edit
• Discussions – read-only access
• Groups – read-only access
• Quizzes – read-only access
• Role switch – can role switch with Student

• Cannot edit/delete content
• Cannot impersonate any users
• Cannot access Grades
• Cannot take Quizzes
• Cannot access inactive, past, and future courses

Student

Uses: The Student role is typically assigned to all officially registered students or course participants for organizations.

• Announcements – view
• Assignments – view and submit
• Checklists – view
• Grades and Class Progress – view own only
• Content – view and download
• Discussions – view and post threads
• Quizzes and Surveys – view and take

• Cannot edit/delete content
• Cannot impersonate any users
• Cannot access inactive, past, and future courses

Guest/Read Only

Uses: The Guest/Read Only role is typically assigned to Guest users who will need to view only available content like students.

• Announcements – view
• Calendar – view and manage tasks
• Checklists – view
• Content – view and download
• Groups and Sections – view
• Surveys and Quizzes – view

• Cannot view or submit assignments
• Cannot view forums and discussions
• Cannot take quizzes or surveys
• Cannot see Classlist
• Cannot see Groups and Group enrollments
• Cannot see Grades

Grader

Uses: The Grader role is typically assigned to users assisting in grading assignments and assessments in a course.

• Content – view only
• Grade book – full access
• QuickEval – full access
• Grade Quizzes
• Groups and Sections – view
• Checklists – view
• Rubrics - full access

• Cannot edit/delete content
• Cannot impersonate any users

Grade (Read-Only)

Uses: The Grade (Read Only) role is typically assigned to users who need to review grades.

• Content – view only
• Grade book – view only
• QuickEval – view only
• Groups and Sections – view
• Checklists – view
• Rubrics – view

• Cannot edit/delete content
• Cannot impersonate any users

Course Builder

Uses: The Course Builder role is typically assigned to content coordinators or instructional designers who will be building a course.

• Announcements – view
• Assignments – create
• Attendance – view
• Calendar – create
• Checklists – create
• Classlist – view enrollments
• Content – full access
• Discussions – create
• Groups and Group enrollments – full access
• Import/Export/Copy components to and from org units
• Quizzes – create
• Course Access – access inactive, past, and future courses

• Cannot Enter Grades
• Cannot see Class Progress

Course Reviewer

Uses: The Course Reviewer role is typically assigned to users who will be reviewing or evaluating a course. 

• See Announcements
• View Course Content
• View content that is not released
• Compile and Print Content
• Compile and Download Content
• View Assignments
• View Quizzes
• See Rubrics
• See Checklist
• See Competencies
• See Discussion
• See Hidden Forums and Topics
• See Files
• See Portfolio
• See Self Assessment
• Course Access – access only active courses

• Cannot view Grades
• Cannot see Class Progress
• Cannot view Classlist

Org Leader

Uses: The Org Leader role is typically assigned to users who are organization owners and need to manage user enrollments.

• Announcements – full access
• Assignments and Grading – full access
• Attendance – full access
• Calendar – full access
• Checklists – full access
• Classlist – view enrollments, add and remove existing users
• Content – full access
• Grades – full access
• Discussions – full access
• Grades and Grading – full access
• Groups and Group enrollments – full access
• Import/Export/Copy components to and from org units
• Quizzes – full access

• Cannot do batch enrollments. For this type of request, you must submit a COLTT Help Desk ticket.

IC Coach

Uses: The IC Coach role is typically assigned to Instructional Connections Academic Coaches who support faculty teaching large online courses. This support encompasses grading assignments, monitoring discussion boards, etc.

• Content – view only
• Grade book - full access
• QuickEval - full access
• Grade Quizzes
• Groups and Sections – view
• Checklists – view
• Rubrics - full access

• Cannot edit/delete content
• Cannot impersonate any users

• Content – view only
• Grade book – view only
• QuickEval – view only
• Groups and Sections – view
• Checklists – view
• Rubrics – view
• See Student Progress Report
• A user enrolled in a class may audit the entire class
• A user set as an auditor of a student may audit all courses the student is currently enrolled in

• Cannot edit/delete content
• Cannot impersonate any users

Outcomes Evaluator

Uses: The Outcomes Evaluator role is typically assigned to users assisting in evaluating Learning Outcomes assessments.

• Grade book - full access
• QuickEval - full access
• Grade Quizzes
• Rubrics - full access

• Cannot view Announcements, Checklist
• Cannot view/edit/delete course content
• Cannot impersonate any users
• Cannot access Classlist