Microsoft Outlook - Create or Edit an Official UTRGV Email Signature in Outlook for Windows

All UTRGV employees are required to use the standard UTRGV signature template for emails sent from their UTRGV email account.  Email signatures are created by the account holder.

Images can only be used in signatures when using the installed Outlook application (not Webmail).

Create a New Signature

1. Open Outlook.
2. Open the Home tab, select New Email.
3. In the Message tab, under the Include group, click Signature -> Signatures.
4. At top-right, under Choose default signature, select your UTRGV Outlook account that will be associated with your UTRGV Signature.
5. To create a new UTRGV signature, click on the New button and name your New Signature.
6. Then in the Edit Signature box, copy and paste the email signature template available from University Marketing and Communications (Click on the "Download Signature Block Here" link). 
7. Click on Save.
8. Once you have created your UTRGV Signature, in the New Messages field, select your UTRGV Signature, to ensure that your UTRGV Signature is included in outgoing messages.
9. To make sure your UTRGV Signature is included in all your replies or forwarding messages, in the Replies/Forwards field, select your UTRGV Signature.
10. Click OK to close the window.

NOTE: Access the email signature template from University Marketing and Communications (Click on the "Download Signature Block Here" link). 

Edit an Existing Signature

1. Open Outlook.
2. Open the Home tab, select New Email.
3. In the Message tab, under the Include group, click Signature -> Signatures.
4. At top-left, select the existing signature that you need to edit.
5. Make any needed changes.
6. Click on OK.