Bulk Enrollment for Organization Leaders using Classlist

Introduction:

Managing enrollments at scale can be a time-consuming task, especially when working with multiple courses, sections, or users. Fortunately, Brightspace offers a bulk enrollment feature that allows Organization Leaders to quickly and efficiently enroll large numbers of users into courses using a simple file upload process.

This step-by-step guide will help you manage your bulk enrollments in Brightspace at the organization level. 

Step-by-Step Instructions:

1. 1. Log into Brightspace and access your organization.
   • [a] Select Tools to access the drop-down menu.
   • [b] Click on Classlist.
2. 
3. 2. In the Classlist dashboard, [a] select Add Participants and [b] click on Import Users from a file on your computer.

4. 

5. 3. Excel Format is as follows—
6.  
7. File Format: Text Files (.txt or .csv)
   Org Defined ID, *First Name, *Last Name, Email, *Role, Change Password
   *Denotes a required field. Optional fields can be blank without affecting the import
   • Open Excel and fill in the options as so:
     • NOTE: Change Password = true/false; mark as false.
     • NOTE: Org Defined ID = Course Offering Code
8. 
9. • Once finished, click on [a] File
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11. • Select [b] Save a copy
    • On the [c] drop-down for file type, select a .csv or .txt file
12. 
13. 4. Back in Brightspace on the import section, find Choose File to upload your formatted Excel sheet, and then select the Import button below
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15. 5. Once the file is successfully uploaded, the list of enrolled users will appear. Select Done to complete the enrollment.

Troubleshooting Tips:

• • File Format Issues
  • Ensure your file is saved as .csv or .txt (UTF-8 encoded is recommended).
  • Remove any extra columns or unsupported characters.
  • Verify that each entry uses the correct role title (e.g., Student, not Students).
• • Users Not Enrolling Correctly?
  • Double-check for typos in names or emails.
  • Ensure the role name matches exactly with what’s available in Brightspace (case-sensitive).
  • Confirm that the user is already created in the system—bulk enrollment will not create new accounts.
  • Make sure the Org Unit ID is correct for the target course or shell.
• • Still having trouble? Ask COLTT

Additional Resources:

• • Enroll users into Classlist with a file | D2L Brightspace Community

FAQ Section:

• • Q: Can I enroll users in multiple courses at once
  • A: Yes, if the file includes multiple Org Unit IDs and matches users accordingly.
• • Q: What happens if I accidentally enroll someone in the wrong course
  • A: You can remove them manually via the Classlist, or contact our office for batch unenrollment
• • Q: Is there a limit to how many users I can import at once?
  • A: While Brightspace does not set a hard limit, it’s recommended to import in batches of 200–500 users for smoother performance.