Software Assessment

Software Assessment is a standardized assessment process of software purchases that, among other things, ensures: technical and security requirements are met, adequate resources are available, requirements are fully identified, redundancy of software on campus is avoided, and timelines set are the best for the University and not necessarily vendor-driven. This assessment also leads to more effective and efficient implementations.

All software installed on UTRGV computers, free and paid, must be assessed annually.  UTRGV faculty and staff are required to submit the software assessment request form before the software is cleared for purchase/installation. For a list of recently assessed software, please review the Software Inventory found in the portal  For more info on requirements for software purchases, please see IT and Data Governance or email

Submit a Software Assessment request by following the instructions below:

  1. Login to the UTRGV Support Center found at myUTRGV.
  2. Click on the Information Technology button. 
  3. Click on Software Assessment under Quick Links.
  4. Click on the Request Service button.

Image of browsing path to the Software Assessment knowledge article

  1. The initial form displayed must be filled out and saved.image of software assessment form
  2. After the initial form is completed and saved, the following screen will become available. To complete the submission of the request, you must click on “Review and submit this request
    image of marking the Review and Submit step as complete


  1. Click on “Mark Complete and Submit”.
    mark complete image

  2. On the pop-up, click on “Mark Complete and Submit
    pop up image
  3. Request is now submitted successfully and option to view the request is available.
    submitted successful image

  4. Following the submission of the request, its status can be tracked via Services Project Request. It is important to note that the software assessment request will only remain in this view while the request is being evaluated. Assuming the request is approved, the request may no longer appear in this area. If the software request is converted to a project, it will then appear under the main "Projects/Workspaces" menu. Please note that depending on visibility settings or project membership, the project may not be visible to all users.

    image of list of project requests

For assistance, please email

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Article ID: 102374
Fri 3/20/20 2:40 PM
Sun 6/9/24 2:01 PM

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Obtain authorization for the use of software not listed as permissible at UTRGV. If you plan to purchase software, follow the Software Assessment process before using university funds.