Technology Assessment (formerly Software Assessment)

software assessment

The standard processing time for technology assessments is approximately two weeks. This estimate excludes any delays that may arise from vendor response times or the completion of regulatory reviews.

What Is It?

Technology Assessment is a standardized assessment process of technology purchases ensures that:

Technical and security requirements are met
Adequate resources are available
All requirements and risks are fully identified
Redundancy of technology is avoided
The time line set is favorable for the University and not necessarily vendor-driven.

This assessment also leads to more effective and efficient technology implementations.

All technology, whether purchased or free, including software, hardware, services, and any device or system used by a UTRGV employee or representative on behalf of UTRGV, that stores, transmits, or receives UTRGV data, requires a periodic technology assessment. UTRGV employees MUST submit a technology assessment request form before the technology is cleared for purchase, installation, or use on UTRGV-owned devices.

A list of newly assessed software is available through the my.utrgv.edu portal under Software Directory. For more information on the requirements for technology purchases, please email the IT Vendor Relationships Analyst at itvm@utrgv.edu

Who Is Eligible to Use It?

Faculty, Staff, Researchers

Steps to Request Software

Check the Software Directory to determine if the required software solution or a valid alternative is already listed.
If the software is listed:
- Click “View Details.”
- Review the software expiration date before proceeding.
  - If the expiration date has passed (i.e., is before today’s date), a Renewal Technology Assessment must be completed.
  - You may coordinate with the listed software owner to determine whether they will submit the renewal or if your department will need to initiate it.
- Review the Authorized Departments section.
  - Only departments specifically listed under Authorized Departments, or listings that state “All” (signifying all departments), are authorized to use the software.
  - If your department is not listed or “All” is not listed, click the “Add Department” button to request access.
Before using the software, BOTH of the following must be true:
- Your department is listed under Authorized Departments (or the listing states “All”).
- The Technology Assessment is active (not expired).
If the software is not listed in the Software Directory — and no valid alternative is available — you must complete a Technology Assessment before purchasing, downloading, installing, accessing, testing, or using the software.
- Click the “Request Service” button on the right-hand side to complete the Technology Assessment form.
For new software purchases, if you need technical assistance to implement, set up, configure, etc., submit an, Idea/Project Request